Direct On-screen Editing
Our schedules are designed to be edited on the same screen you view them from. There's no need to switch screens to add shifts or update an employee's contact details.
Drag & Drop Interface
Just like a spreadsheet, you can use your mouse to drag & drop shifts, employees and facilities. Simple to learn, easy to understand and fun to use!
By managing employee vacations alongside your schedule you can you see when employees are unavailable, you can avoid being under-staffed and can also run reports on how much allowance they have left.
Automatic Payroll Generation
By taking the times you enter on your schedule and the pay rates you set for your employees, Findmyshift can produce an error-free payroll report for you in seconds, to view on screen or export to CSV.
Communicating With Employees
Based on your employee's preferences, all notifications can be sent either by email, text message or push notification. You can rest assured, your employees will get the message!
Findmyshift's iCal feed enables external calendar applications to display the shift information saved in Findmyshift. Subscribing to feeds can be done from the "Feeds" link at the bottom of your schedule.
Right Click Menus
All the options you need to manage your schedule are right under your mouse. A simple right click lets you add shifts, assign facilities, swap employees, cut, copy, paste, export, save, print, publish, filter, format and more!
Real-time reporting allows managers to see statistics while they're scheduling. As a manager adds or edits their schedule, employee numbers, shift hours and costs are totalled and displayed on-screen.
Customize Your Data
By adding new columns to Findmyshift you can store data unique to your business. Apart from using Findmyshift to store your data, you can also use it to sort and filter the many different reports and screens throughout the site.
We've added a ton of keyboard shortcuts to help increase your productivity. These include copying and pasting, changing dates, scrolling, saving, deleting, selecting cells, adding time off and more.
Shift reminders can be set to automatically text or email employees the day before their shift starts, detailing when and where they're working next.
Copy & Paste
With built-in copy & paste, managers can use keyboard shortcuts and/or the right click menu to duplicate shifts on the schedule - avoiding the need to re-enter common items.
By selecting a group of cells you can edit, copy or delete a large amount of data at the same time. To work with a group of cells, you can select them with your mouse or keyboard.
If your employees are taking an unpaid break you can keep your payroll reports accurate by adding a break in. This is done with a comment beneath the shift times in the format "1 hour break" or "30 min break".
Recording occasional overtime can be done by adding a comment beneath a shift in the format "x 1.5" or "x 2". Overtime will show up as "Overtime" in the reports, but can be overridden with a comment such as "x 2 (Double time)"
Shift requests & cancellations
Pending approval from a schedule manager, employees can log in to request more shifts, cancel existing shifts or swap shifts with other employees. Request notifications are emailed directly to schedule managers.
128-bit SSL Encryption
If you're sending confidential information through the internet it's a good idea to use SSL. SSL provides 128-bit encryption between your browser and our server, so nothing that is transmitted can be viewed by third parties.
Sometimes employees work two shifts in one day and you need to split their shift. Our editor lets you enter as many shifts as you need, so all you have to do is enter the shifts one after the other.
Filters help you reduce the amount of information visible on screen. To find employees paid less than $10 per hour enter "< $10" in the pay rate filter. To find employees between 25 and 30 years old enter "> 25 < 30" in the age filter.
Restoring Your Own Backups
Should something important get deleted, you can restore your data using a snapshot. Snapshot data includes employees, facilities, settings, shifts, requests, time off, messages, the notice board, budgets and pay rates.
Exporting to PDF, XLS or HTML
Your employee schedules don't have to stay inside our web-site forever. You're free to export them at any time to PDF, XLS or HTML, for printing, forwarding or record keeping.
Restricted Schedule Access
All employee schedules are restricted by passwords to protect your employees and your business from prying eyes. No information is accessible without first providing the password of an active employee or an active manager.
Whether you're scheduling employees, facilities or both together, Findmyshift allows you to enter and view your shifts in two distinct views. Employees on the left, dates on top and facilities in the middle, or facilities on the left, dates on top and employees in the middle.
Each schedule on Findmyshift comes with unlimited employees and unlimited managers. We will never charge you extra for adding extra employees to your employee schedule. You're free to grow!
As well as unlimited employees, Findmyshift comes with unlimited facilities. Facilities can be rooms, machines, buildings, or anything you like. You can even rename the word "Facility" to whatever makes sense to your business.
Managers can upload and share documents with employees from inside their schedule. There's no limit to how many files you can upload, but they should each be less than 10 megabytes.
Forecast your labour costs
Findmyshift can forecast your labour costs months in advance using the shift times you've entered on to your employee schedule, your employees' pay rates and any other pay rate exceptions rules.
Time off requests
Allow your employees to request time off directly through their schedule. Findmyshift stores time off requests in a simple centralised area of your schedule where time-off managers can review, accept or decline requests with email, text or push notifications.
No Installation Required
Being 100% web-based there's nothing to install and nothing to download. You can update your schedule or contact your employees, whenever, wherever you have access to a web browser.
Stored In The Cloud
Our cloud architecture provides unparalleled reliability, scalability and data security. All of our servers are hosted in world class cloud computing data centers.
Encryption & Data Security
All data added to Findmyshift is encrypted. This includes names, email addresses, passwords, phone numbers, pay rates, facilities, shift comments, access logs and any custom columns that you add.
ICO registered and compliant
Findmyshift is registered with the ICO as a Data Controller, and is fully compliant with the Data Protection Act of 1998. To view our registration details search here for our ICO registration number (Z3140758).
Anywhere, any-time access
Accessing your schedule is easy and only requires a web browser and an internet connection. Log in from work, from home, or even on your mobile phone. Last minute additions and late night shift swaps can be dealt with any time, anywhere you are.