Pulling together an employee schedule, whether it is weekly or monthly, takes time. Just when you think you have it all sorted people will want to swap shifts, take additional leave or call in sick. Constant changes can mean lots of crossing out on a handwritten schedule hanging on the back of the office door, or yet another email sent to your team telling them of the latest changes. All in all, scheduling your employees can take up a lot of your time.

You're unable to contact your employees

Many people still use paper and pen for their scheduling, meaning employees need to call up or come into the workplace to find out which shifts they're working. This can be time consuming for both managers and employees.

Findmyshift allows you and your employees to log in as many times as you want in order to see or change the schedule. Everything can be done remotely, cutting back on phone calls, emails, pens and paper!

Your employees regularly request changes to their shifts

People will no doubt want to make changes to their shifts. To do this, they might call when you are busy with something else or send multiple emails causing forgetfulness and confusion.

Findmyshift allows employees to request changes to your rota so that you are prompted to log in and accept or decline their requests. These options can all be found under Settings.

Employees are not aware of changes to their schedule

Making constant changes to a rota means employees need to be regularly updated to know when they are working. You may then need to send lots of email updates or call round your employees individually to let them know of changes. Inevitably people will get forgotten or they will be confused by the constant variations in the schedule.

To avoid this, Findmyshift automatically sends emails to employees when a change affects them and managers can also choose to make it obligatory for employees to accept shifts so you have some reassurance that they know when they're working. Alternatively, managers can check the log-in reports to see who has been checking the rota and when.

Filling empty shifts

Rather than begin an hour of phone calls trying to find someone to fill a shift, you can use Findmyshift to contact all of your employees at once and ask them about upcoming available shifts. You can do this via the Noticeboard or in the Outbox. It's also really easy for employees to choose their own shifts, or for employees to pick from empty shifts that need filling, as all they have to do is log in and request a shift by right-clicking on the day they want to work.


About the author

Jen Lowthrop is Findmyshift's own all-star writer and a blogger. With more than a decade of experience in volunteer management and marketing, Jen also ran her own local deli/cafe. When not writing for Findmyshift, Jen blogs about her travels at She Gets Around and can be found talking about travel, branding and business on Facebook and Twitter.