When you need to pay your employees more (or less) than their normal hourly rate, you might want to apply a pay rate adjustment to their shift. A pay rate adjustment is a comment placed beneath a shift (by a manager), starting with an x or = followed by a number, an amount or a pay rate exception.

Changing the multiplier

To multiply the normal hourly rate of a shift, a new comment should be added beneath the shift with an x followed by the rate multiplier (e.g. x 1.5 or x 2). As an example, to pay your employees double their normal rate, you would enter the comment x2 beneath their shift.

Changing the rate

To change the hourly rate of the shift, a new comment should be added beneath the shift with an x followed by the new hourly rate, including the currency symbol. As an example, x $10 will pay your employees $10 per hour during the shift directly above. Be careful not to forget the currency symbol or their pay will be multiplied instead.

Applying a fixed amount to the entire shift

To apply a fixed amount to the entire shift (regardless of the amount of hours worked), a new comment should be added beneath the shift with an = followed by the amount you are paying. As an example, applying =$200 beneath a 4 hour shift will set the shift's hourly rate to $50.

Adding additional amounts

To add additional amounts, new comments can be added anywhere in the cell with a + followed by the amount you would like to add. As an example, applying +$200 will increase the amount being paid by $200. Unlike the x and = methods, no shift times are required.

Using an existing pay rate exception

To use an existing pay rate exception, a new comment should be added beneath the shift with an x or an =, or anywhere in the cell with a +, followed by the rate exception description (or code). As an example, x Double will apply the pay rate exception with the description (or code) of Double to the shift directly above. Using an x at the start will change the multiplier or rate depending on the exception that is applied. Using an = will apply a fixed price to the entire shift equal to the the rate amount of the exception that is applied. Using a + will add the rate amount of the exception to any amount are already being paid to that employee on that day.

Important

All pay rate adjustment comments must be placed beneath the shift (except for those starting with a +). When pay rate adjustments are used in combination with unpaid breaks, you can place the pay rate adjustment above or below the unpaid break depending on your preference.

Depending on your privacy settings, pay rate adjustment comments may be visible to employees, so if your employees shouldn't see each others pay rates then it's recommended to use existing rate exceptions when applying pay rate adjustments.

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